MONDO|STADIA presents AGORA 2020 booking terms and conditions

Submission of a registration is regarded as a firm booking (subject to availability) and acceptance of these terms and conditions. Cancellation charges will apply for all bookings.

Please note that payment of all fees must be made in full and in cleared funds within 30 days of the submission of your registration. If you submit your registration less than 30 days prior to the first day of an event, then payment of all fees must be made in full and in cleared funds prior to attending the event. Mondiale reserves the right to cancel any registration without warning at any time prior to the start of the event if all fees due have not been paid by the relevant time. If Mondiale does not exercise its rights of cancellation prior to the event, delegates whose fees have not been paid by the start of the event shall be required to pay on site. In the event of cancellation by Mondiale for non-payment the cancellation charges set out in the cancellation policy below shall apply. Payment can be made using one of the following methods.
Cheque – made payable to Mondiale Publishing LTD in pound sterling and posted to Mondiale Publishing LTD, Waterloo Place, Watson Square, Stockport SK1 3AZ.
Bank transfer payable to: £ Sterling Account – Bank of Scotland, 33 Old Broad Street, London Please include your name, invoice number, and event you are attending when making payment.
£ Sterling – Payments to Mondiale Publishing LTD: Account Number: 00653072, Sort Code: 12-08-95, BIC BOFSGB21256, IBAN/SWIFT: GB21 BOFS 1208 9500 6530 72
Credit and debit card payments can be made by contacting our accounts department on +44 (0)161 476 8354
Cash – in special circumstances and with prior written agreement of Mondiale by cash on arrival at the event. Substitutions may be made at any time. If you wish to substitute a delegate, please contact the conference department at the earliest opportunity.

Value added tax (VAT) is payable by all delegates whether from the UK, Mainland Europe or overseas, save where they produce in advance to Mondiale a valid VAT exemption certificate
Charges shown are exempt from VAT unless otherwise indicated. Where VAT is applicable it is shown and calculated at the then current standard rate. If the rate is altered because of government legislation charges may be adjusted accordingly. A tax invoice/receipt will be issued to those indicating that this is required on the registration form. Mondiale VAT registration number is GB473504940

Cancellation Policy: All cancellations by individuals or groups must be given in writing to Mondiale. Email shall not be sufficient for these purposes. For events that are held over multiple days the following cancellation charges shall apply unless otherwise indicated on the event website. If the written cancellation is received by Mondiale at least eight weeks prior to the event, a full credit/refund will be issued. If the written cancellation is received by Mondiale less than six weeks, but at least four weeks prior to the first day of the event, a 50% credit/refund minus 20% administrative charge will be issued. If the written cancellation is received by Mondiale less than four weeks prior to the first day of the event, or you do not attend the event, no refund will be issued.

Event Cancellation: Mondiale reserves the right to cancel any event at any time and at its sole discretion. In the event of such a cancellation Mondiale will refund any registration fees paid direct to the delegate upon proof of purchase, and this refund shall be the full extent of the Mondiale liability to the delegate arising out of such cancellation. Mondiale will use reasonable endeavours to alert those who have booked to attend the event or purchased tickets and details of any cancellation will be posted on the appropriate event website. Delegates are responsible for checking this information prior to the event.

Programme Changes: Mondiale reserves the right to make alterations to the programme, date and/or venue at any time without prior notice.

Liability – Delegates are required to comply with the rules and regulations governing the applicable venue and/or accommodation. The delegates shall insure and keep any property they bring onto the venue and/or the accommodation at their own risk. Subject to the other provisions of this section (Liability), Mondiale shall only be liable to delegates for proven direct losses suffered due to the negligent acts or omissions of Mondiale and Mondiale liability for those proven direct losses is limited in total to the amount paid by the delegates to Mondiale for the relevant event. Mondiale expressly excludes any liability for any property damage or loss incurred at any time during the event. Mondiale shall not be liable (whether such liability arises due to negligence, breach of contract, misrepresentation or otherwise) for any direct losses or damages not stated above or for any indirect or consequential losses or damages howsoever arising. This shall include, but not be limited to, (and whether direct, indirect or consequential) loss of use or any profit, business, or data or any loss of use or damage suffered by any delegate as a result of an action brought by a third party, even if such loss was reasonable foreseeable or Mondiale had been advised of the possibility of the delegate incurring the same.

Nothing in these terms and conditions is intended to limit or exclude any liability which Mondiale is not able to limit or exclude by law including, but not limited to, liability for any fraudulent misrepresentation and/or for any death or personal injury caused by its negligence.

The delegates shall indemnify Mondiale, and keep Mondiale indemnified, for any costs, losses, or damages that Mondiale pays to the venue, accommodation or any other supplier connected to the event following (i) any breach by the any of the delegates of the relevant rules and regulations relating to the venue or accommodation: (ii) any injury suffered by any person, animal or item caused by or in consequence of any act or omission of any of the delegates.

Delegates must put in place appropriate insurance to cover any costs, liabilities or other losses that they may suffer on incur arising out of these terms and conditions (including the indemnity above), any cancellation of any event for any reason or arising out of their inability to attend the event for any reason (including any reason beyond their control). Delegates acknowledge that Mondiale shall not be liable for any costs or losses arising due to such cancellation or inability to attend, save to the extent expressly set out in these terms and conditions, and therefore it is their responsibility to ensure they have appropriate insurance.

Non-Discrimination Policy
Mondiale will use its reasonable endeavours to comply with all UK and European laws applicable in relation to discrimination on any grounds. Accordingly, Mondiale is committed to providing equality of opportunity and fair treatment for all. Mondiale will not intentionally discriminate based on gender, age, marital status, sexual orientation, ethnic origin, religion, culture or disability in dealing with the delegates.

Data Protection
The information given to Mondiale by the delegates will be recorded in Mondiale databases and will be used for marketing, administration and promotional purposes.

Mondiale may also share this information with its event sponsors and its group companies for them to contact the delegates about other products and services which may be of interest to the delegates.

Mondiale may also share this information with providers of services relating to the event (e.g. venues and hotels) for purposes of fulfilling your booking.

These providers, group companies and sponsors may not be in the European Economic Area, and you expressly agree to the transfer of your information to these persons.

If you do not wish to receive further correspondence from Mondiale which does not relate to the event, then please email subscriptions@mondiale.co.uk

Mondiale is not responsible for the acts or omissions of any third party to whom it is entitled to pass delegates information under this section.

Unless Mondiale receives an explicit written request in advance from a delegate confirming that they do not want to share their contact information, a list of all delegates, their affiliation institutions and Email addresses may be included in the delegate packs and on lists of delegates.

In addition, you acknowledge, that Mondiale and/or its representatives and/or any delegate and/or attendee at the event may take photographs and/or video footage of all or part of it. Mondiale may then include any of these photographs and/or video footage on any of its websites and/or other promotional materials, at its discretion, unless it receives an explicit written request from you confirming that you do not want Mondiale to use any images identifying you.

Governing Law
These terms and conditions are governed by English law and the courts of England and Wales shall have exclusive jurisdiction to determine any disputes which may arise under them.

Should you require clarification on any aspect of the event or these terms and conditions please contact Mondiale using the details below:
Mondiale Publishing Ltd
Strawberry Studios
Waterloo Place
Watson Square

Tel: +44 (0)161 476 5580
Email: h.eakins@mondiale.co.uk